Pass the SAP Certified Associate C_ARP2P_2508 Questions and answers with Dumpstech

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Quantity Adjustments, SAP specifies:

“When an item has beenover-received, users can correct it by entering anegative quantityin the Accepted box. This reduces the previously received quantity by the entered amount.”

“Negative receiving entries adjust the receipt record and bring the total quantity back in line with the expected value.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Managing Receipts and Adjustments

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To correct over-receipts, enter a negative number in the Accepted field to offset the previously received quantity.”

Answer:C

To fix anover-received quantity, enter anegative valuein theAccepted boxto reduce the total quantity received.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Service Orders and Invoicing, the official SAP course explains:

“When creating invoices forservice ordersthat are not based on simple services, the supplier must first submit aService Entry Sheet (SES). The Service Entry Sheet represents confirmation of service delivery. Once the SES has beenapprovedby the buyer, it becomes the basis for invoicing.”

“Service order-based invoicing requires anapproved SESbefore an invoice can be created. This ensures that only verified and accepted services are invoiced.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Service Order-Based Invoices

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“For service purchase orders that are not simple services, an approved Service Entry Sheet (SES) is required before invoicing can occur.”

Answer: A

Service order-based invoicing in SAP Ariba requires anapproved Service Entry Sheet (SES)when simple services are not used. The SES confirms completion and acceptance of the service, ensuring invoice accuracy and compliance.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Integration with Multiple ERP Systems, under the section“Multi-ERP Deployment Options”, the official SAP content explains:

“Organizations that integrate SAP Ariba Buying and Invoicing with multiple ERP systems can configurechild sitesin several ways. The integration options depend on how data and workflows are managed across these systems.”

“The three configuration options for child sites are:

•Disconnected– Each child site operates independently and does not share data with other sites.

•Connected– Child sites are linked to a single parent site that consolidates data exchange and approval routing.

•Multi-variant– Multiple ERP systems are connected to the same Ariba realm, each variant representing a unique ERP configuration while sharing the common procurement process framework.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Integration Overview and Multi-ERP Configuration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“SAP Ariba Buying and Invoicing supports Disconnected, Connected, and Multi-variant configurations for child sites when integrating with multiple ERP systems. This flexibility allows organizations to tailor data integration and workflow control according to their ERP landscape.”

Answer: A, B, E

Comprehensive Explanation:

SAP Ariba Buying and Invoicing provides three supported configuration models for child sites in a multi-ERP setup:Disconnected,Connected, andMulti-variant. These allow organizations to manage procurement integration across multiple ERP systems efficiently—either operating independently, centrally connected, or sharing multiple ERP variants within one Ariba realm.

FromSAP Learning Hub – Course: SAP Business Network Overview → Supplier Benefits, SAP explains:

“Suppliers benefit from the SAP Business Network by being able tosubmit invoices electronically, reducing processing time, manual entry, and delays in payment.”

“Electronic invoicing also improves transparency and enables faster approval and payment cycles between buyers and suppliers.”

Verified Reference Source (Internal SAP Learning Content)

SAP Business Network → Supplier Enablement and Transaction Management

Learning Journey:Transacting on SAP Business Network

Extract:

“One of the key benefits for suppliers is the ability to submit invoices electronically to buyers for faster processing and payment visibility.”

Answer:A

A major benefit for sellers on theSAP Business Networkis the ability tosubmit invoices electronically, accelerating processing and improving transaction visibility.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Contract Roles and Permissions, SAP defines:

“Edit Accessdetermines who can modify contract attributes, terms, and related pricing information.

Edit access is configuredindependently from release accessand can apply toboth Release and No-Release Order Contracts.”

“Only users or groups granted edit access can change contract content; it does not automatically confer approval privileges.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Roles, Access, and Permissions

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Edit access controls contract modification rights, is configured separately from release access, and applies to all contract types.”

Answer:A, B, E

Edit Accesscontrols who can modify contract content, is configuredseparately from release access, and applies toboth Release and No-Release order contracts.

No Release Order Contracts in SAP Ariba are designed for scenarios where repeated procurement activities do not require the creation of individual release orders. This streamlines the purchasing process, particularly for services or items billed on a regular basis.

These contracts support recurring billing models and fixed fee arrangements. Rather than issuing a release order each time a purchase is made, procurement and invoicing activities can be performed directly against the contract itself. This is especially relevant for service-based procurement where quantities are not the primary concern.

According to SAP Ariba functional documentation:

"No-release order contracts are typically used for services with recurring or fixed fees and do not require a purchase order to be created for each transaction. Invoicing can occur directly against the contract."

Therefore:

A is correct because No Release Order Contracts allow for the addition of recurring and fixed fees.

B is correct because these contracts do not require release orders to procure against them.

C is incorrect because these contracts do allow recurring and fixed fees.

D is incorrect because release orders are not required for this contract type.

Reference Documents Used:

SAP Ariba Buying and Invoicing Configuration Guide

SAP Ariba Contract Compliance Feature Set

SAP Ariba Supplier Risk Management.pptx

Theone-time vendorfunctionality in SAP Ariba is designed to support ad hoc or infrequent suppliers that do not exist as fully onboarded suppliers in the system. This functionality is primarily used toprocess non-PO invoices, such as one-time reimbursements or supplier invoices without preceding purchase orders.

This process bypasses the formal sourcing and ordering cycle, which is especially useful for occasional service providers or manual payments.

Non-catalog orders, credit memos, and invoice limits are not specific to the one-time vendor setup and are managed through broader procurement and invoicing controls.

Reference Documents Used:

SAP Ariba Buying and Invoicing Configuration Guide

Supplier and Invoice Management Guidelines

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Invoice Reconciliation and Auto-Accept Functionality, SAP explains:

“When an invoice qualifies forauto-accept, the system automatically reconciles the invoice if it falls within configured tolerances.

TheInvoice Reconciliation (IR)document is still created but is automatically marked as accepted without requiring manual approval.”

“Auto-accept allows faster processing while maintaining an audit trail of accepted invoices.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Auto-Reconciliation and Acceptance

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Auto-accepted invoices generate IR documents that are automatically marked as accepted, bypassing manual intervention.”

Answer:A, B

When an invoice qualifies forauto-accept, theIR documentis still created but automatically approved, andinvoice exceptions are reconciledwithout manual action.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Exploring Catalogs, the course defines where catalog items are maintained and accessed for purchasing activities in SAP Ariba.

“In SAP Ariba Buying and Invoicing, buyers maintain catalog content in thecatalogs areaof their procurement site. Catalogs contain supplier items that users can search, compare, and add to requisitions. These catalogs can be hosted (internal), PunchOut (external supplier catalogs), or a combination of both.”

“Catalog items are stored and managed within theSAP Ariba Buying and Invoicing environment, which serves as the central repository for procurement-related items. Guided Buying accesses this data but does not store the catalog items itself.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Catalog items used for purchasing are stored and managed in SAP Ariba Buying and Invoicing. Guided Buying uses these catalogs for item selection and requisition creation.”

Answer: A

Comprehensive Explanation:

Catalog items used for purchasing are stored inSAP Ariba Buying and Invoicing. This module serves as the master repository for all procurement catalog content, including hosted and PunchOut catalogs. Guided Buying leverages this data for user-friendly shopping experiences but does not host or store catalog items itself.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Fulfillment → Supplier Collaboration on SAP Business Network, SAP states:

“During theFulfillmentstage, suppliers can perform key transactional actions on SAP Business Network, including:

• SendingOrder Confirmations (OC)to acknowledge purchase orders.

• SendingAdvanced Ship Notices (ASN)to inform buyers of shipment details prior to delivery.”

“These documents ensure end-to-end visibility between buyers and suppliers in the order-to-receipt process.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Business Network: Supplier Collaboration and Fulfillment

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Suppliers can send Order Confirmations and Advanced Ship Notices during the fulfillment process.”

Answer:A, B

In theFulfillment stage, suppliers sendOrder ConfirmationsandAdvanced Ship Notices, enabling communication and visibility of shipment and delivery status.